Logbook

The logbook lists every drive of your business account's cars, ready for your accountant or the tax office.

Filling it in

Most of the logbook fills itself: date, time, start and destination, distance, odometer, car and driver come from the car. What only you know:

• Business or private. On the Trips page, mark each trip (or a single drive) as business or private. A commute between home and work is private in most countries. German and Dutch accounts get a third choice, Commute (home to first workplace), with its own total; the export prints it as "Wohnung – erste Tätigkeitsstätte" or "Thuis – vaste werkplek". In the Netherlands it counts as business for the bijtelling's 500 km and as private for VAT.
• The purpose. For business trips, name the client or the reason. A vague purpose such as "business trip" is what tax offices question most.
• Tags and notes, if your company uses them.

If a business drive has no recorded place (for example because private mode was on), you can type the place in by hand.

Automatic classification

Regular routes can classify themselves. In Settings, Automatic classification, add a rule: two places and a class, for example Home ↔ Office: commute or any place ↔ Depot: business.

• Each end is Home (which includes the home each driver saved), Work, any place, or one of a car's saved places. A rule works in both directions.
• A rule with Home, Work or any place can cover all cars (account owners). A rule with a saved place covers that place's car; drivers and managers can add those for their cars.
• A rule only fills drives that are still unclassified. It never changes a choice someone made and never touches a locked trip. Each drive it fills shows "Rule Home ↔ Office" in the logbook's change history.
• New drives are classified as they arrive. For drives already recorded, the rule shows how many it matches, and you decide whether to classify them.
• A business rule can add a purpose, used only when neither the drive nor its trip has one. The logbook already shows where a drive went, so add a purpose only when the place alone does not say why.
• Turning it off: the account owner can switch the whole feature off at the top of the page, and anyone who may delete a rule can pause it. The rules stay; drives that arrive meanwhile stay unclassified, and applying the rule later can still pick them up.
• When two rules match the same drive, the more specific one wins (a saved place before Home or Work, before any place). If equally specific rules disagree, the drive waits for you.

Each Monday morning, and on the 1st for the month just ended, Viametry can remind you of trips still missing business/private or a purpose (Settings, Alerts, "Logbook").

In the exports, a private drive shows only its date, times, distance and odometer, never places or a purpose, whoever exports it.

Drivers and private use

• The default driver of each car is set in Settings, Members & access; a trip can have its own driver.
• On cars that may be used privately, drivers have a private mode (no route or places stored) and can mark a trip private afterwards. See Privacy for drivers.

The Logbook page

• Filters: period, business or private, search by purpose or place.
• What your country asks for: the rules of your account's country per tax (income tax, VAT, company-car benefit), where they come from and when they were checked, and what your records contain. It is a reference, not advice: your accountant decides.
• Austria: private use as a monthly average over the year, against 500 km a month (from 2027, half the Sachbezug at or below it); the PDF prints the same figure.
• Sign-off, in countries that ask drivers to confirm each period.
• Per-km allowance for business drives in a private car: set the car as a private car in Settings, Vehicle data.

Exports

CSV, XLSX and PDF, in your country's language unless your account owner chose another (Settings, Exports & Reports). Every export carries a records checksum: see Checking your logbook's checksum.

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