Expenses

Expenses is a card on the Vehicles page. There you add an expense or a home-charging request for a car, see your own, and, as a manager, approve those of your drivers. On business accounts it has two tabs: Expenses and Home charging; a personal account simply lists its own expenses, with nothing to approve.

Adding an expense

1. Choose the car and open the Expenses tab.
2. Pick the category (carwash, service, parking, tolls, fine, misc), the date and the amount, in your account's currency.
3. Add a short description and, if your company uses them, the cost centre.
4. Submit. In a business account it waits for a manager's approval; in a personal account it counts at once.

Home-charging reimbursement

Drivers who charge a company car at home can ask to be paid back:

1. Open the Home charging tab and choose the car.
2. Choose the period. Viametry adds up the home charging of that car in the period: at your own home price when you saved one with your home in User profile, otherwise at the car's home price in Settings, Charging tariffs. A charge counts on the day it started.
3. Add a note if needed and send the request.

Approving (managers)

Under Fleet manager view you see every expense and request on the cars you manage:

1. Approve or reject each one.
2. Once paid out, mark it Mark reimbursed (expenses) or Mark paid (home charging).
3. Export approved + reimbursed (CSV) and Export approved + paid (CSV) give the lists for payroll or the accountant.

Approving and paying out are always done by a person; an AI assistant can add expenses but never approve them.

When something looks wrong

• "No home charge of this car started in that period": nothing to claim for those days; a charge overnight belongs to the evening it began.
• A request of zero: the home price is missing (yours in User profile, or the car's in Charging tariffs).
• A request refused because it overlaps another: the same charging cannot be claimed twice. Choose dates after the earlier request, or have a manager reject it first.
• You do not see a driver's expense: you see only the cars you manage.

Related: Fleet reports, Accounting package.

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